How to Copy SharePoint Library Views to other Libraries in SharePoint using PowerShell

Copy SharePoint Library Views to other Libraries in SharePoint using PowerShell.

[CmdletBinding()]

Param

(

  [Parameter(Mandatory=$true,ValueFromPipeline=$true)][string]$WebURL,

  [Parameter(Mandatory=$true)][string]$SourceList,

  [Parameter(Mandatory=$true)][string]$SourceView,

  [Parameter(Mandatory=$false)][string]$NewViewName,

  [Parameter(Mandatory=$false)][string]$TargetURL,

  [Parameter(Mandatory=$false)][string]$IgnoreLibs,

  [Parameter(Mandatory=$false)][string]$AsDefault,

  [Parameter(Mandatory=$false)][string]$OutputPath,

  [Parameter(Mandatory=$false)][string]$SmtpServer,

  [Parameter(Mandatory=$false)][string]$EmailFrom,

  [Parameter(Mandatory=$false)][string]$EmailTo

)

Function Copy-SPView

{

  Write-Host "Loading Sytem Modules "

  Get-Module -listAvailable | import-module

  if ( (Get-PSSnapin -Name Microsoft.SharePoint.PowerShell -ErrorAction SilentlyContinue) -eq $null )

  {

    Write-Host "Loading Sharepoint Module "

    [System.Reflection.Assembly]::LoadWithPartialName("Microsoft.SharePoint")

    Add-PSSnapin -Name Microsoft.SharePoint.PowerShell

    if ( (Get-PSSnapin -Name Microsoft.SharePoint.PowerShell) -eq $null )

    {

      Write-Host "Failed to load sharepoint snap-in. Could not proceed further, Aborting ..."

      Exit

    }

  }

  Start-SPAssignment -Global

  $SPWeb  = Get-SPWeb -Identity $WebURL -ErrorAction SilentlyContinue

  $SPWebT = Get-SPWeb -Identity $TargetURL -ErrorAction SilentlyContinue

  $ignoreList = "Customized Reports","Form Templates","Shared Documents","Site Assets","Site Pages","Style Library","Master Page Gallery","Picture" + $SourceList + $IgnoreLibs

  if($SPWeb -eq $null){ Write-Host "Unable to reach the provided URL, Aborting ..." ;Exit }

  if( ($SPWeb.Lists.TryGetList($SourceList) ) -eq $Null){ Write-Host "The list $SourceList is not availible, Aborting ..."; Exit }

  if($AsDefault -ne $True){$AsDefault = $False}

  $SourceLists=$SPweb.lists["$SourceList"]

  if( ($SourceLists.Views[$SourceView]) -eq $Null ){ Write-Host "The view $SourceView does not exist, Aborting ..."; Exit  }

  if($NewViewName -lt 1){ $NewViewName = $SourceView }

  # Go through each document library in the target site

  $listIds = @();

  $i = 0;

  if($SPWebT -ne $null)

  {

    $lists=$SPWebT.lists

  }

  else

  {

    $lists=$SPWeb.lists

  }

  while ($i -lt $lists.Count)

  {

    $list = $lists[$i]

    if($list.BaseType -eq "DocumentLibrary")

    {

      if ($Ignorelist -contains $list.Title)

      {

        write-host $list "is Ignored" -foregroundcolor Yellow -backgroundcolor Black

      }

      else

      {

        $view = $list.Views[$NewViewName]

        if ($view -ne $null)

        {

          Write-Host "Updating existing view" -foregroundcolor Yellow -backgroundcolor Black

          $list.views.delete($view.ID)

          $list.update()

        }

        $Viewfields = $Sourcelists.Views[$SourceView].ViewFields.ToStringCollection()

        $viewRowLimit="100"

        $viewPaged=$true

        $viewDefaultView=$AsDefault

        # Setting the Query for the View

        $viewQuery = $Sourcelists.Views[$SourceView].Query

        $viewName = $NewViewName

        # Finally – Provisioning the View

        try

        {

          $myListView = $list.Views.Add($viewName, $viewFields, $viewQuery, 100, $True, $False, "HTML", $False)

        }

        catch

        {

          Write-Host "Not all columns are availible in the target library" -foregroundcolor Yellow

        }

        # You need to Update the View for changes made to the view

        # Updating the List is not enough

        $myListView.DefaultView = $AsDefault

        $myListView.Update()

        $list.Update()

        Write-Host "$viewName added to Library $list"

      }

    }

  $i = $i + 1

  }

$SPWeb.Dispose()

}

Copy-SPView ($WebURL,$SourceList,$SourceView,$NewViewName)

Using this script it’s possible to copy views from a source library to any target library.
This includes copying views to libraries in other site collections / web applications or even other SharePoint servers!

Summary of possible variables:

- WebURL

URL of the source library

- SourceList

Displayname of the source library what contains the view

- SourceView

Name of the view that needs to be copied

- NewViewName

Name of the view in the target libraries. (if left empty the source view name will be used.)

- TargetURL

URL of the target site / site collection of web application (If left empty the libraries in the WebURL are being
updated)

- IgnoreLibs

Name of the libraries that need to be ignored.

(The script contains a list of SharePoint Household Libraries
that are ignored by default including the Source Library.)

“Customized Reports”,”Form Templates”,”Shared Documents”,”Site Assets”,”Site Pages”,
“Style Library”,”Master Page Gallery”,”Picture”

.Example 1

# This example copies the view to all document libraries within the source URL 

# PS C:\> .\Copy-SPView.ps1 -WebURL <source URL> -SourceList <Your Source Library> -SourceView <Name of View>

.Example 2

# This example copies the view to all document libraries within the target URL. 

# PS C:> .Copy-SPView.ps1 -WebURL <source URL> -SourceList <Your Source Library> -SourceView <Name of the View> -TargetURL “<Your target URL>”

.Example 3

# This example shows all possible variables that are currently working.

# PS C:> .Copy-SPView.ps1 -WebURL <source URL> -SourceList <Your Source Library> -SourceView <Name of the View> -TargetURL “<Your target URL>” -NewViewName “Rogier’s View” -IgnoreLibs “Shared Documents”

  

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