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How to export SharePoint list data to Excel using Flow(Power automate)

Daily export the SharePoint list items to excel format, send an email.





Step 1:Create SharePoint List and add items.

What Is A SharePoint List?

A SharePoint list is similar to an Excel Table, it’s a container for data.
SharePoint lists allow you to store data in list format with rows and columns.

From the homepage of your SharePoint site, press the New button then choose List from the options. Give the list a name(CLF Data) and description and press the Create button.
Step 2 : Go to flow https://flow.microsoft.com/ and use your credentials to create a flow.

Step 3: Use "Recurrence" action to run flow on specific time for daily/weekly/monthly.
Step 4 : Create a excel file in your desktop and insert table ,add columns then upload to SharePoint Document Library.



Step 5 : Add " List rows present in a table" action in flow to identify your table.

Step 6 : Insert "Apply to each" control to delete existing records.


Step 7 : Insert "Get items"action to get SharePoint list data.

Step 8 : Insert "Apply to each" control to get SharePoint list data output and add output to rows in excel file.
Step 9 : Insert "Get file content using path" action to get newly created excel file(included SharePoint List data).
Step 10 : Insert "Apply to each" control to select get file path output to send an email.
Step 11 :  Insert "Send an email"to send excel file to others.

Step 12 : If you want you can clear the excel file after sending an email to others.
Step 13 :Just add "list rows present in table" action to identify your excel file.
Note: If more than 250 rows , use threshold value(Go to settings) in the above action.
Step 14 : Insert "Apply to each" control to get the above step output then insert "delete a row" action to delete rows in excel file.

That's it.





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